Worked example

What the intake asks, and what each answer changes.

Pick your program type to see every question the intake asks it. One sample is filled in with the reasoning beside each answer. The form here is the production one, so it cannot drift from what a customer fills in.

01

Why it matters

The same young person, the same moment, one field different.

Marcus is fifteen and in the same behavioral state. He is answering the same sentence from a member of staff. The only difference is whether this facility completed the intake.

Staff member: “I need you to go back to your room now.”

Carolinas — resolved from North Carolina + Southern

“Nah, I'm good right here. Y'all always tryna move me somewhere, I ain't even do nothin'.”

Piedmont southern: y’all, tryna, copula absence. This is what your staff will actually hear on the floor.

General US — what runs if nobody completes the intake

“No, I'm fine here. You always want to move me somewhere and I didn't even do anything.”

Grammatically correct and spoken by nobody. Flatter than any real young person, which is why leaving the intake blank is obviously wrong instead of subtly wrong.

02

The form, completed

Queen City Youth Services — SAMPLE ORGANIZATION, fictional

8 screens and 47 questions for this program type and tier. The form branches on both, so nobody is asked everything. The widest version is a state-level mobile crisis team with 9 screens and 61 questions.

01

What type of program are you setting up?

12 options: Residential Treatment · Group Home / Congregate Care · Child Welfare / Foster Care · Juvenile Justice · School-Based Program · Day Treatment · Outpatient Behavioral Health · Mobile Crisis · +4 more

Why we ask Asked first because it decides which of the remaining questions are worth your time.

What it dictates The situations that exist at all. A mobile crisis team and a school share none of them — this sets the setting, the staffing and who the adult in the room is.

02

Commercial tier

4 options: Program · Agency · Network · State & Regional Government

Why we ask Commercial scope only. It never changes how a young person behaves or sounds.

What it dictates How much administrative configuration is collected. A single program is asked none of it. A state is asked about record ownership and reporting cadence.

03

State

51 options: Alabama · Alaska · Arizona · Arkansas · California · Colorado · Connecticut · Delaware · +43 more

Why we ask You know your state. You should not have to learn our vocabulary for speech regions.

What it dictates Combined with dialect below, it resolves the speech region. North Carolina plus a southern dialect resolves to the CAROLINAS, not the Deep South — Piedmont speech is its own community and the difference is audible.

04

Community setting

4 options: Urban · Suburban · Rural · Mixed

Why we ask Vocabulary turnover differs between urban and rural peers of the same age as much as geography does.

What it dictates Refines the region. A rural setting in a state we would map to an urban region resolves to the rural variant instead.

05

Youth ages served

5–78–1112–1415–1718+ transition-age youth

2 of 5 selected

Why we ask So your staff are never rehearsing against an age group they do not work with.

What it dictates Which personas appear in the roster at all — and the calibration gate BLOCKS a session with a young person outside this range before it starts.

06

Demographic groups commonly served

Black / African AmericanHispanic / LatinoWhiteAsianNative American / IndigenousPacific IslanderMiddle Eastern / North AfricanMultiracialOtherPrefer not to specify

4 of 10 selected

Why we ask So the faces in your roster look like the young people in your building.

What it dictates The persona roster, and nothing else. It is never an input to how a young person behaves and never to how they speak — the build proves the field never reaches the language engine.

07

Regional speech or dialect

General American EnglishSouthernAppalachianNortheastMid-AtlanticMidwestTexas / SouthwestMountain WestWest CoastPacific NorthwestMultilingual communityRural regional dialectOther

1 of 13 selected

Why we ask This is the single most important answer in the form.

What it dictates How every persona actually talks. Southern here is why Marcus says “y’all”, “finna” and “ain’t even do nothin’” — and why “deadass” is BLOCKED in his mouth as borrowed New York vocabulary.

08

Regional communication style

CasualDirectIndirectReservedHighly expressiveQuietFast-pacedSlow-pacedHumor-orientedSarcasticGuardedFormalConversationalMixed / varies considerably

3 of 14 selected · up to 3 allowed

Why we ask Two programs in the same city can serve young people who present completely differently.

What it dictates Sentence length, deflection and how much is said at all before trust rises.

09

Common youth expressions

finna, boutta, y'all, on God, tweakin', cap, bet, stay (as in 'y'all stay on me')

Why we ask You hear these every day and we do not. This is the part of the corpus only you can write.

What it dictates Goes into your own lexicon layer, above the shared one. Never shared with another organization.

10

Expressions or terminology staff should avoid

Do not call them 'kiddo'. Do not say 'I understand how you feel'. Never say 'calm down'.

Why we ask Every program has words that end a conversation in their building.

What it dictates Terms the simulation will not put in anybody’s mouth, and terms a staff member is marked down for using.

11

When angry, frightened, embarrassed or distrustful, they sound like…

Short. One or two words. Lots of 'I'm good' and 'whatever'. They talk past you to whoever else is in the room.

Why we ask One sentence here calibrates the register shift better than any dropdown.

What it dictates What the young person sounds like at high threat — and what THINNING OUT looks like when your staff member finally gets somewhere.

12

Most common behavioral presentations

AnxietyWithdrawalShutdownDefianceAngerAggressionEmotional dysregulationAuthority conflictRefusalPeer conflictGriefFearTrauma responseImpulsivityDistrustDisclosureElopement riskIsolationCrisis behaviorOther

5 of 20 selected · up to 5 allowed

Why we ask What actually walks through your door, rather than what a curriculum assumes.

What it dictates Which scenarios are generated as typical. Anything outside this list still runs and is FLAGGED as atypical for your building, so a debrief never implies it was routine.

13

Most common triggers

Being told noLoss of controlStaff redirectionAuthority confrontationFeeling disrespectedUnexpected changesConsequencesLoss of privilegesPeer conflictFamily discussionsSeparation from familyPublic correctionPhysical proximityTransitionsOther

5 of 15 selected · up to 5 allowed

Why we ask The same young person escalates on completely different things in different settings.

What it dictates What the scenario puts in front of your staff member, and what the behavioral engine treats as a legitimate cause of escalation.

14

What do you call the young people you serve?

8 options: Youth · Client · Student · Resident · Patient · Child · Young person · Other

Why we ask A simulation that calls your resident a patient has already told your staff it was built for somebody else.

What it dictates The word used throughout the session, the debrief and the competency record. Yours, not ours.

15

Primary de-escalation or crisis framework

7 options: Organization-specific · CPI · TCI · Handle With Care · Trauma-informed framework · Other · Multiple frameworks

Why we ask If you already run an established model, being graded against ours is worthless to you.

What it dictates Which behaviors count as correct. This is the difference between “did this employee respond the way WE expect” and “did an AI think that sounded reasonable”.

16

Your approved response protocol for those situations

No document uploaded

Why we ask Deliberately not a question we answer for you. Every organization’s threshold and escalation differ.

What it dictates Assessment and certification mode. Without it they do not run at all — grading a safety-critical response against a placeholder would teach your staff the wrong procedure with complete confidence. Practice mode still runs.

17

Contact email

training@example.org

Why we ask Training nobody reports on is training nobody can act on.

What it dictates Who receives completions and scores, and who hears what each person should practice next. That comes with the timestamp and their own words attached.

18

Confirm how this data will be used

3 options: Coaching and development only · Coaching, and as one input to formal review · Undecided

Why we ask We ask outright because it changes what the reports say.

What it dictates Competency data used to manage somebody out stops being honest data almost immediately, and then it is evidence about nothing. Coaching-only reports read differently from reports that feed a formal review, and you should choose which you are getting.

03

What it produced

The simulation profile every session then runs as.

It comes from the answers above. A director confirms this screen before anybody trains, and the calibration gate checks every session against it.

Speech region

Carolinas — Charlotte metro, Triangle, Upstate

North Carolina with a southern dialect resolves to the Carolinas rather than the Deep South — Piedmont speech is its own community.

Simulation context

Residential Treatment · residential treatment

Ages 12–17 · Program tier

Your words

Young people are called Resident. Frontline personnel are called Direct-care staff.

These words are used throughout the session, the debrief and the competency record.

What walks through the door

Presentations: Anger, Defiance, Authority conflict, Withdrawal, Peer conflict

Triggers: Being told no, Feeling disrespected, Public correction, Loss of privileges, Authority confrontation

And what this sample is still missing

Left incomplete on purpose. Nobody’s first attempt is flawless, and a perfect example would hide what a gap actually costs you.

No approved response protocol loaded. Practice sessions run; assessment and certification do not, because scoring a safety-critical response against a placeholder would teach your staff the wrong procedure with complete confidence.

The point

Twenty minutes once, and every session after it is about your building.

The intake sets the speech region, the ages in your roster and the setting. It sets your terminology and what counts as a correct response. It also decides who hears how your staff are doing. Without it your staff would train on somebody else’s young people.